Client Portal & Business Apps
Custom admin dashboards, client portals, and internal tools
What We Build
Every business has unique processes. Generic SaaS tools force you to adapt to their way of doing things. Custom applications adapt to YOU.
Client Portals
Secure areas where your customers can view projects, download files, pay invoices, and communicate with your team.
Admin Dashboards
Internal tools for managing customers, orders, content, inventory, and business operations from one place.
Billing & Payments
Invoice generation, payment processing, subscription management, and financial reporting.
Notifications
Email, SMS, and push notifications for order updates, reminders, alerts, and customer communication.
Product Management
Inventory tracking, catalog management, pricing rules, and product information systems.
Reporting & Analytics
Custom reports, data visualization, KPI dashboards, and business intelligence tools.
User Management
Role-based access control, team permissions, SSO integration, and audit logging.
Integrations
Connect with your existing tools—CRMs, accounting software, email platforms, and more.
Common Use Cases
Service Businesses
- Client portal where customers view project status, approve work, and pay invoices
- Job management for scheduling, dispatch, and work orders
- Team dashboard for tracking hours, assignments, and performance
E-Commerce & Retail
- Order management beyond what Shopify offers
- Inventory control across multiple locations
- Customer service tools with order history and communication logs
Professional Services
- Case/matter management for law firms and consultants
- Document sharing with version control and approvals
- Time tracking and billing integrated with invoicing
Agencies & Creatives
- Project management with client visibility
- Asset libraries for deliverables and brand materials
- Approval workflows for content and designs
Features We Commonly Build
Authentication & Security
- Secure login with optional two-factor authentication
- Role-based permissions (admin, staff, client)
- Session management and audit trails
- SSO integration with Google, Microsoft, etc.
Billing & Commerce
- Stripe/PayPal integration
- Recurring subscription billing
- Invoice generation and PDF export
- Payment reminders and receipts
Communication
- In-app messaging and notifications
- Email integration (transactional + marketing)
- SMS alerts via Twilio
- Activity feeds and updates
Data & Reporting
- Custom dashboards with key metrics
- Exportable reports (CSV, PDF)
- Data visualization charts
- Scheduled report delivery
Our Approach
1. Discovery
We map your current workflows, pain points, and requirements. What do you need the system to DO?
2. Design
Wireframes and prototypes let you see the interface before we build. We iterate until it's right.
3. Build
Agile development with regular demos. You see progress every week and can give feedback.
4. Deploy & Support
We handle deployment, training, and ongoing maintenance. Your app stays secure and updated.
Technology Stack
We use modern, proven technologies that ensure your application is fast, secure, and maintainable:
| Layer | Technologies |
|---|---|
| Frontend | React, Next.js, Tailwind CSS |
| Backend | Node.js, Express, REST APIs |
| Database | PostgreSQL, MongoDB |
| Auth | Auth0, NextAuth, custom JWT |
| Payments | Stripe, PayPal, Square |
| SendGrid, Postmark, Mailchimp | |
| SMS | Twilio |
| Hosting | AWS, Vercel, Railway |
Pricing
Custom applications are priced based on scope, but here are typical ranges:
Simple Portal
$5K - $15K
- Client login & dashboard
- Document/file sharing
- Basic notifications
- Invoice viewing
Full Business App
$15K - $50K
- Multiple user roles
- Payment processing
- Advanced workflows
- Reporting & analytics
- Third-party integrations
Enterprise Platform
$50K+
- Complex multi-tenant
- High-volume transactions
- Advanced security
- Custom integrations
- Dedicated support
Ongoing maintenance typically runs 10-20% of build cost annually.
Why Custom vs. Off-the-Shelf?
| Consideration | Custom App | SaaS Tool |
|---|---|---|
| Fits your workflow | ✓ Built for you | Adapt to their way |
| Monthly fees | Hosting only ($50-200/mo) | $100-1000+/mo per user |
| Ownership | You own the code | Vendor lock-in |
| Customization | Unlimited | Limited to their features |
| Integrations | Anything you need | Only what they support |
| Upfront cost | Higher | Lower |
Break-even example: A $20K custom app with $100/mo hosting costs less than a $300/mo SaaS tool after 5 years—and you own it forever.
Ready to Build Your App?
Let’s discuss what you need. We’ll help you understand whether custom development makes sense for your situation.
Schedule a Discovery Call
Tell us about your workflows and we'll explore solutions together.
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